Manage Process Views

This page applies to business users. It describes how to manage process views in process insights.

Overview

A process view is a subset of cases that is defined by a set of filters. By default, the All Cases view is available for all processes. You can create custom views to focus on specific types of cases.

Creating a view helps you explore how similar cases or parts of processes are performing. A view represents a meaningful segment of your cases that you want to focus your exploration on. For example, in a Financial Customer Onboarding process, you may want to create a view of cases involving corporate accounts only.

Each view includes key metrics and charts, in addition to the process diagram for the cases represented in the view. Learn more about the elements of a process view.

Once you've familiarized yourself with the data in a process view, you can start investigating the activities or attributes that might be slowing the process down.

When to create a view

When you decide to create a view, keep in mind that you can compare data for cases within a view, but not between views.

DO create a view based on...

DON'T create a view based on...

Case status. For example, creating a view that focuses on closed cases means you'll be reviewing a historical analysis of complete flows, rather than partial, in-progress flows. Intended flow. Depending on how your data is stored, a single process data might track intentionally different flows. For example, in a process that tracks sales deals, closing a software deal might have different steps than closing a training deal. You wouldn't gather meaningful insights by comparing software deals to training deals. Instead, explore the different flows as different views. Part of a process. You might want to create a view based on a specific phase or part of a process. For example, in a process that includes activities that must be completed by external partners, you may want to focus on only the activities that your organization controls.

A single region. Performance for a specific region is typically only meaningful in comparison to other regions. Instead of creating views for each region, explore performance across different values of a region attribute within a single view. A single attribute or activity you've got a hunch about. Instead, explore the attribute or activity in an existing view, then start an investigation to validate your hunch. Narrowing your focus down too quickly can limit the insights you might uncover.

Create a view

To create a view:

1. In the header pane, click the down arrow next to the view name.
   
   

2. Click Create View. The CREATE VIEW dialog displays, with the Start Your View step active.

   

   

3. Continue as appropriate:
   
   

   • To start from scratch, select Create New View.
   • To start from an existing view, select Start from Existing View, then select the view you want to use as the basis for the new view.
     
     

4. Click NEXT. The Filter by Attribute step displays.

   

   

   The Attribute Filters list contains the names of all attributes that Process HQ has identified in the process.
   
   

5. Select attribute values that you want to filter the view on.

   As you make your selections, review the resulting changes to the displayed metrics and process diagram in the preview pane. You can also view a sample of cases that will be included in the view by clicking Case List.
   
   

6. Click NEXT. The Filter by Activity step displays.

   

   

7. (Optional) For Activities to Exclude, select one or more activities. The view will exclude any cases that contain one of the specified activities.
   
   

8. (Optional) For End Activities, select one or more activities. The view will include only cases that end with one of the specified activities.
   
   

9. Click NEXT. The Name Your View step displays.

   

   

10. For View Name, enter a name. View names must be unique.
    
    

11. Click CREATE. Process HQ creates and displays the new view.

Access a view

To access a process view:

1. In the header pane, click the down arrow next to the view name.
   
   
2. Select a view from the dropdown list.

Rename a view

To rename a view:

1. Click the settings icon in the header pane of a process view.
   
   

2. Select Rename View from the dropdown list. The Rename View dialog displays.

   

   

3. For New Name, enter the new name you'd like to use.
   
   

4. Click RENAME.

Edit view filters

Filters determine which cases are included in the view. You set these filters initially when creating the view and can then edit the filters as needed.

To edit the filters for a view:

1. Click the settings icon in the header pane of a process view.
   
   

2. Select Edit Filters from the dropdown list. The Edit Filters dialog displays.

   

   

3. (Optional) For Activities to Exclude, select one or more activities. The view will exclude any cases that contain one of the specified activities.
   
   

4. (Optional) For End Activities, select one or more activities. The view will include only cases that end with one of the specified activities.
   
   

5. In the Attribute Filters list, select attribute values that you want to filter the view on.

   As you make your selections, review the resulting changes to the displayed metrics and process diagram in the preview pane. You can also view a sample of cases that will be included in the view by clicking Case List.
   
   

6. Click SAVE.

Set a date range for a view

You can set a date range for a view. This date range lasts for the current user session. At the end of your session, the date range returns to the default range of Last 12 Months.

When you start an investigation, the date range you've currently helps define the investigation. Learn more about investigations.

To set a date range for the view:

1. In the header pane, click the date range to view the range options.

   

   

2. Select one of the predefined time ranges, or select Custom Date Range and specify From and To dates.

Delete a view

When you delete a custom view, you delete the filters that created the view and any investigations and insights associated with that view. However, any custom KPIs you created as part of the view will persist, so you can reuse them in other views.

You cannot delete the All Cases view.

To delete a view:

1. In the header pane of the current view, settings icon in the header pane of a process view.
   
   
2. Click Delete View.
3. Click DELETE VIEW to confirm. Process HQ deletes the view and displays the All Cases view.

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