Modifying Reference Data Tables

Introduction

The solution is designed to be customized to your organization's particular needs. The various interfaces in the out-of-the-box solution contain values that are stored in database tables. This information is called reference data.

The main type of reference data in GCA is:

• Dropdown lists and their values.
  • See Modifying Dropdown Lists for instructions on how to add and deactivate values in dropdown lists, and add new dropdown lists.

You can identify reference data tables by looking for tables that have _R_ in the name, such as AS_GCM_R_DATA.

This page describes the structure of the reference data tables.

Reference data table

Dropdown values for GCA are stored in the AS_GCM_R_DATA table. Updating this table allows you to control what dropdown values and lists display to end users moving through the award process. See Modifying Dropdown Lists for more information on how this table is used. See the following table for a description of the fields in the AS_GCM_R_DATA table.

Name	MySQL Data Type	Appian Data Type	Description
REF_DATA_ID	int(11)	Number (integer)	The primary key.
REF_LABEL	varchar(255)	Text	The name that the end user will see in the dropdown list.
REF_TYPE	varchar(255)	Text	What reference type the value is grouped by. For example, Evaluation Status.
REF_DESCRIPTION	varchar(255)	Text	The description of the dropdown list value. For example, "the evaluation status is setting up."
REF_ICON	varchar(50)	Text	The icon associated with the value. For more information, visit the Appian icons page.
REF_COLOR	varchar(50)	Text	Determines the color associated with the data. Valid values: STANDARD, POSITIVE, NEGATIVE, ACCENT, or a specific hex value. For example, #FFBF00.
SORT_ORDER	int(11)	Number (integer)	Determines the order of values displayed in the dropdown.
IS_ACTIVE	tinyint(1)	Boolean	Determines if the value will display, or not. Valid values: 1, 0. 1 will display the value and 0 will not display the value.
CREATED_BY	varchar(255)	Text	The user who added the reference data originally.
CREATED_DATETIME	timestamp	DateTime	The date and time that the reference data was originally added.
MODIFIED_BY	varchar(255)	Text	The user who changed the reference data most recently.
MODIFIED_DATETIME	timestamp	DateTime	The date and time that the reference data was most recently changed.

See below for an example of what the first seven columns of the reference data may look like:

REF_DATA_ID	LABEL	TYPE	REF_ICON	REF_COLOR	IS_ACTIVE
1	FAR	Source	NULL	NULL	1
2	Department	Source	NULL	NULL	1
3	Agency	Source	NULL	NULL	1
4	Clause	Type	NULL	NULL	1
5	Provision	Type	NULL	NULL	1
6	Uniform Contract Format (UCF)	Format	NULL	NULL	1
7	Incorporated by Reference (IBR)	Format	NULL	NULL	1

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