CampusPass Overview

Helping institutions safely return to the campus

In the wake of the COVID-19 pandemic, many institutions are working hard to return their community safely to the campus. Human resource and crisis management teams are implementing return-to-campus policies to ensure people are productive and safe while on site. CampusPass centralizes and automates the key needs of colleges and universities into a single solution, by:

• Running daily health screenings for all members and visitors of the campus community.
• Distributing return-to-campus passes.
• Collecting and reporting on vaccination data to assess community health and make critical decisions.
• Enabling automated COVID-19 test requests.
• Tracking vaccination exemptions for affected user
• Tracing people on campus that have been exposed to COVID-19.
• Isolating individuals who have been diagnosed with, are symptomic of, or exposed to COVID-19.
• Blocking user from requesting a pass request when they match certain configurable criteria.

CampusPass intelligently coordinates the complexities of returning the entire academic community to campus and manages on-going health and safety, while maintaining the privacy and security of personal health information using Appian's HITRUST-certified and HIPAA-compliant Cloud. Plus it is mobile-ready and can be quickly configured to meet your evolving needs.

What does the CampusPass solution provide?

CampusPass offers a wide-range of capabilities to give colleges and universities the ability to respond to crisis situations and manage their return-to-campus process.

A unified response hub

The solution includes a central response hub that allows response management teams to safeguard the health and safety of their entire community in one location that's updated in real-time.

Fast and easy community screening and mobile passes

CampusPass makes community health screening fast and easy. Using a simple configurable check-in that can be taken on the web or mobile device, your students, faculty, and staff can securely submit and update their personal health and risk information.

Whenever students, faculty, and staff or external visitors intends to come on site, they use the simple web or mobile interface to request a pass to specific campus. During this process, they will be asked about their health and risk status to determine if it is safe for them to return. The smart, return-to-campus functionality automatically authorizes on-site access based on the logic you create.

If their answers match the criteria you establish for pass eligibility, they are automatically granted a mobile pass for that day at the requested campus. Results are displayed as a mobile pass with a QR code and color-coded days on any handheld device for easy verification and access.

If their answers determine they are ineligible to receive a pass to for the campus, they will not be given a pass for that campus. Additionally, if they already have a valid pass for that campus, it will be revoked.

Configure data collection to only capture what you need

Colleges and universities have full control of how vaccine information is captured, including what questions are asked and what data is required. CampusPass allows you to collect user intent to get vaccinated, whether someone is partially or fully vaccinated, proof of vaccination, and dose dates.

Flexible, user-friendly, and compliant vaccination data reporting

As COVID-19 vaccines become more widely available, understanding the vaccination levels of your community will be critical in making future operations decisions. Appian CampusPass offers a flexible, user-friendly, and compliant way to collect, manage, and report on vaccine data.

You can ask users to report their vaccination status, including booster doses, and collect proof of vaccination. Users who are verified as fully vaccinated can also be granted special permissions, such as skipping pass request questions. You have control over which vaccination questions are asked, how messaging is phrased, and what information is required.

When a user is ready to provide their proof of vaccination, they can simply tap Upload in their Profile form and use their mobile device's camera to capture a photo of their vaccination proof or upload a file.

After a user has provided their proof of vaccination, response managers can quickly review the queue. If there are users in the review queue, a banner will appear in the INCIDENTS page indicating how many users require verification.

When a response manager clicks Verify Proof of Vaccination, they are taken to a review portal. From this view, a response manager can quickly go through the user queue and see all users that submitted proof of vaccination, including any relevant information provided by the user such as their most recent dose date, name, and vaccine name/manufacturer.

Easy, secure forms for users

Students, faculty, and staff can easily update their vaccination status and use their mobile phone to upload related documents or take a picture of their CDC-issued vaccination card. When it's time for an additional vaccine dose, users are reminded to update their vaccination status. All information is captured and stored safely in the Appian HIPAA-compliant Cloud.

Easy exemption tracking

Institutions also need a way to capture and track the exemption status of users who are not required to get the COVID-19 vaccine because they qualify for a medical, religious, or other type of exemption.

With CampusPass, response managers can easily track which users have a vaccination exemption by flagging their People record with an exemption indicator. This provides response managers with a way to easily capture exemption data and report which users do not require vaccination because of their exemption status.

Response managers can use the filter on the People list by vaccination status to view a list of all users that have an exemption.

Contact tracing

Contact tracing allows institutions to rapidly track and respond to COVID-19 exposures using case management, as recommended by the US Centers for Disease Control and Prevention.

When a user reports that they have been diagnosed with, are symptomic of, or exposed to COVID-19, they can report any close contacts they have had recently. This allows response managers to follow up with those exposed individuals to ask them to isolate or get a COVID-19 test.

Overseeing and managing COVID-19 testing

Testing is one of the cornerstones of limiting the spread of COVID-19. CampusPass provides a way for response managers to enable and configure an automated process that sends out COVID-19 test requests to your students, faculty, and staff who match the criteria set in the test frequency configuration at run-time.

You can easily configure the schedule and frequency of the automated test requests so that the process starts and ends on a specific date and repeats every set number of days based on a defined interval. You can also have the option to configure the schedule to run continuously.

When affected users log in to the CampusPass application, they'll receive a prompt to submit a COVID-19 test result.

From the PEOPLE page, response managers can still manually request test results for a single user or group of users using REQUEST TESTS.

Additionally, response managers can also provide test results for any user, even if they don't have an active Pending Test Request from ACTIVITY > Individual Tests or the user's People record.

Blocking users from requesting a pass

Your campus policy may require all students, faculty, and staff to be fully vaccinated, submit a negative COVID-19 test result, or both before they can request a pass to come on site. No matter how you define your policy around user pass requests, CampusPass's Block Pass Request feature enables you to tailor the solution to match your specific needs.

With Block Pass Requests, response managers can block user from requesting a daily pass when they match certain criteria that makes them ineligible, like vaccination status, a positive COVID-19 test or no negative test result submitted, or both.

If the Enable On-Site Reservations feature is also enabled, blocked users that are ineligible due to their vaccination status, test status, or both will not be able to request an on-site reservation either.

Isolating users based on COVID-19 diagnosis, symptoms, or exposure

When individuals have been diagnosed with, are symptomatic of, or exposed to COVID-19, they will automatically be placed in isolation with the creation of the COVID-19 isolation incident.

From this incident, response managers can track recovery progress, follow-up with the individual, request tests, and view their exposed contacts.

Isolated users will no longer be allowed to request a pass until they are taken out of isolation. Instead, they will be asked to complete an isolation update to let your academic institution know how they are doing.

What do I do next?

See the Setup Guide for instructions on how to get up and running with the CampusPass solution.

To understand more about the solution's features and group security, see the User Guide.

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