CW Features
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| This content applies solely to Contract Writing, which must be purchased separately from the Appian base platform. |
The Appian Contract Writing solution contains a wide range of features that allows your contract personnel to manage your procurement processes and activities. The table below provides a quick reference of the solution's available features by functional area.
Note: Only business users with the appropriate group membership can access and modify certain solution settings. This ensures that only a select few have access to sensitive processes and information.
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| Area | Feature | Description | User/Group Access | CW Version | Appian Platform* |
|---|---|---|---|---|---|
| AI Copilot Site | Upload Documents to Procurement Database | Ability to upload documents that are used as reference for AI to parse through in the Document Database. | CM | 1.6 | 23.4 |
| AI Copilot Site | View Analytics Dashboard | Ability to view history of questions asked and key analytics about Procurement Copilot interaction. | CO / CS / CM | 1.6 | 23.4 |
| Contract Writing Site | My Workspace Landing Page | First page that the logged in user lands on. Currently built out with the primary CO/CS/CM personas in mind. Allows them to see procurements and checklist items specifically assigned to them so they can log in and immediately take action | All users | 1.0 | 22.4 |
| Contract Writing Site | My Workspace Tab - Requirements Subtab | Requirements that are: - in the status of "Accepted" or "Procurement Created" - assigned to the logged in user | CO/CS/CM/IT/Legal/Policy/GAM Admin/ GCW Admin | 1.5 | 23.3 |
| Contract Writing Site | My Workspace Tab - Solicitations Subtab | Solicitations that are: - in the status of "Draft," "Under Review," "Approved" - assigned to the logged in user | All users | 1.0 | 22.4 |
| Contract Writing Site | My Workspace Tab - Awards Subtab | Awards that are: - in the status of "Draft," "Under Review," "Approved," "Awaiting Signature(s)" - assigned to the logged in user | All users | 1.2 | 23.1 |
| Contract Writing Site | Procurements Tab - Requirements Subtab | Requirements that are: - in the status of "Accepted" or "Procurement Created" | CO/CS/CM/IT/Legal/Policy/GAM Admin/ GCW Admin | 1.5 | 23.3 |
| Contract Writing Site | Procurements Tab - Solicitations Subtab | Solicitations that are: - in the status of "Draft," "Under Review," "Approved," "Released," and "Closed" | All users (viewers can only see the records they have access to) | 1.0 | 22.4 |
| Contract Writing Site | Procurements Tab - Awards Subtab | Awards that are: - in the status of "Draft," "Under Review," "Approved," "Awaiting Signature(s)," "Released," and "Closed" | All users (viewers can only see the records they have access to) | 1.2 | 23.1 |
| Contract Writing Site | Directory Tab - Vendors Subtab | List of vendor records in the system. Listed in alphabetical order by Vendor Name, which links out to the Vendor Profile. Permissioned users can use the Add related action to initiate new vendor record creation. | CO / CS / CM / PM / IT / Legal / Policy / Recipient / GAM Admin / GCW Admin | 1.4 | 23.3 |
| Contract Writing Site | Directory Tab - Programs Subtab | List of programs in the system. A program a structured set of activities that sets the framework for achieving strategic objectives. Listed in alphabetical order by Program Name, which links our to the Program summary Permissioned users can add new Programs here. | CO / CS / CM / PM / IT / Legal / Policy / GAM Admin / GCW Admin | 1.0 | 22.4 |
| Contract Writing Site | Directory Tab - Offices Subtab | List of offices (sometimes referred to as AAC or DoDAAC) in the system. There are official offices designated for each government agency, and they are assigned official codes in the Activity Address Directory or DoD AAC. Listed in alphabetical order by Office Name, which links out to the Office Summary view. Permissioned users can use the Create related action to create a new office record. | CO / CS / CM / PM / IT / Legal / Policy / Recipient / GAM Admin / GCW Admin | 1.0 | 22.4 |
| Contract Writing Site | Directory Tab - Contacts Subtab | List of contacts in the system. Listed in alphabetical order by first name. Links out to the Contact Summary Permissioned users can use the Create related action to create a new Contact record. | CO / CS / CM / PM / IT / Legal / Policy / Recipient / GAM Admin / GCW Admin | 1.3 | 23.2 |
| Contract Writing Site | Directory Tab - Users Subtab | List of users in the system. Listed in alphabetical order by first name. Links out to the User Summary. Permissioned users can use the Update related action to update the editable portions of user's information, but the Create action is reserved through default Appian account creation process. Note: Name, Username, and Email are read-only as these are locked down during the Appian account creation process. | CO / CS / CM / PM / IT / Legal / Policy / Recipient / GAM Admin / GCW Admin | 1.0 | 22.4 |
| Contract Writing Site | Create Solicitation | Ability to create a new solicitation from scratch. The default status is set to "Draft" | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Update Solicitation | Ability to update details about a solicitation that is in draft status | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Submit for Review - Solicitation | Ability to assign a Review type task to a group or an individual user to review the solicitation. Must include a due date for task completion. This does not change the solicitation status from "Draft" to "Under Review" -- which is reserved for CO review | CO / CS / CM / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Request CO Approval | Ability to assign a Review type task to the assigned CO on the solicitation. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Create Award (from a Solicitation) | Ability to create an award directly off of a solicitation. | CO / CS / CM / GCW admin / GAM admin | 1.5 | 23.3 |
| Contract Writing Site | Reassign Solicitation | Ability to choose a new assignee for the Contracting Officer and/or Contract Specialist. | CO / CS / CM | 1.5 | 23.3 |
| Contract Writing Site | Duplicate Solicitation | Ability to make a copy of the solicitation. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Delete Solicitation | Ability to delete a solicitation that is in draft status. | CO / CS / CM / GCW admin / GAM admin / record viewers | 1.2 | 23.1 |
| Contract Writing Site | Update Viewers - Solicitation | Ability to add or remove viewers from a solicitation. Viewers can be selected from the following business groups: IT, Legal, Policy and Program Managers. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Generate Draft - Solicitation | Ability to generate a preview of the contract document. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Add Line Item (Details) - Solicitation | Ability to add basic details on the line item. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Add Line Item (Pricing) - Solicitation | Ability to outline the pricing arrangement for the specific line item. The system performs calculations on the inputs to that roll up to totals in the KPIs. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Update Line Item - Solicitation | Ability to update the details of line items for draft solicitations. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Duplicate Line Item - Solicitation | Ability to duplicate a line item. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Delete Line Item - Solicitation | Ability to delete a line item which includes associated SLINs | CO / CS / CM / GCW admin / GAM admin/recipient group | 1.2 | 23.1 |
| Contract Writing Site | Add Subline Item - Solicitation | Ability to associate a subline item to a contract line item. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Add Delivery Details - Solicitation | Ability to add delivery details, such as quantity, address, deliver by date, and point of contact for the delivery at the CLIN/SLIN level. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Add Contract Text - Solicitation | Ability to add custom contract text to FAR-based sections of the contract document. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Reorder Contract Text Subsection - Solicitation | Ability to change the sequence of contract text within a single FAR-based section. This allows users to reorder the blocks of text. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Delete Contract Text - Solicitation | Ability to delete custom contract text. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Add Clauses - Solicitation | Ability to add clause sets to the contract document. Note: The Clauses tab is visible to customers who have purchased and have licenses for GCA. | CO / CS / CM / GCW admin / GAM admin | 1.1 | 23.1 |
| Contract Writing Site | Update Clause Set - Solicitation | Ability to update the clauses for the contract document. | CO / CS / CM / GCW admin / GAM admin/ record viewers | 1.1 | 23.1 |
| Contract Writing Site | Validation Clause Set - Solicitation | Ability to validate the completion of clauses included in the contract document. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | View Clause Set History - Solicitation | Ability to view audit history tracking changes to clauses. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | View Contract File Tab - Solicitation | Ability to view the Contract File tab. Note: For some users, this will appear as "Documents" and visibility will be limited to only those documents they have uploaded themselves. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Upload Documents - Solicitation | Ability to upload documents to the contract file. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Submit Document for Review - Solicitation | Ability to create a Review type task that has the selected document attached. | CO / CS / CM / GCW admin / GAM admin | 1.0 | 22.4 |
| Contract Writing Site | Add Checklist - Solicitation | Ability to select a checklist to add to the solicitation. | CO / CS / CM / GCW admin / GAM admin / record viewers | 1.0 | 22.4 |
| Contract Writing Site | Add Checklist Item - Solicitation | Ability to add an ad hoc checklist item to the solicitation. | CO / CS / CM / GCW admin / GAM admin / record viewers | 1.0 | 22.4 |
| Contract Writing Site | View Checklist Item History - Solicitation | Ability to view audit history tracking changes to tasks. | CO / CS / CM / GCW admin / GAM admin / record viewers / recipient | 1.2 | 23.1 |
| Contract Writing Site | View Solicitation History | Ability to view audit history tracking changes to the overall solicitation. | CO / CS / CM / GCW admin / GAM admin / record viewers / recipient | 1.2 | 23.1 |
| Contract Writing Site | View Collaboration Tab - Solicitation | Ability to view the Collaboration tab. Allows users to see any previous comments entered on the solicitaiton. | |||
| Contract Writing Site | Add Comment - Solicitation | Ability to add comments under the Collaboration tab. | |||
| Contract Writing Site | Add Attachments Directly in Section J of Contract File | Ability to add attachments via RA within the Contract Text for Section J. Documents uploaded directly here will automatically be tagged as Section J in the contract file. | CO / CS / CM / GCW admin / GAM admin / record viewers | 1.6 | 23.4 |
| Contract Writing Site | View When Section J Tag was Applied | Ability to manage Section J tag and view whether it was applied while the file was uploaded on the solic/amend/award/mod. | CO / CS / CM / GCW admin / GAM admin / record viewers | 1.6 | 23.4 |
| Contract Writing Site | Create Other Transaction Agreement | Ability to create an OT from the Agreements tab on My Workspace and Procurements. | AO / AS / AM | 1.7 | 24.1 |
| Contract Writing Site | View Other Transaction Agreement | Ability to view the grid and summary of OTs on the Agreements tab. | AO / AS / AM | 1.7 | 24.1 |
| Contract Writing Site | Use Chat with Document (AI) on Contract/Agreement File | Ability to ask AI questions about the content of a document in the Contract / Agreement file. | CO / CS / CM , AO / AS / AM | 1.7 | 24.1 |
| Contract Writing Site | Summarize a Document (AI) on Contract / Agreement File | Ability to use AI to summarize the content of a document in the Contract / Agreement file. | CO / CS / CM , AO / AS / AM | 1.7 | 24.1 |
| Contract Writing Site | View Document Version | Ability to see versioning history of a document. | CO / CS / CM , AO / AS / AM | 1.7 | 24.1 |
*Denotes the supported Appian platform version for the corresponding solution feature.
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