a!pickerFieldRecords

a!pickerFieldRecords_22r1

This page contains information related to an old version of the Record Picker Component.

To take advantage of the latest features and improvements, we always recommend you use the latest version whenever possible. See the latest version's page for information about what's been changed.

Function

a!pickerFieldRecords_22r1( label, labelPosition, instructions, helpTooltip, placeholder, maxSelections, recordType, filters, value, saveInto, required, requiredMessage, readOnly, disabled, validations, validationGroup, accessibilityText, showWhen, showRecordLinks )

Displays an autocompleting input for the selection of one or more records, filtered by a single record type. Suggestions and picker tokens use the title of the record.

Parameters

Name	Keyword	Types	Description
Label	`label`	Text	Text to display as the field label.
Label Position	`labelPosition`	Text	Determines where the label appears. Valid values: `"ABOVE"` (default) Displays the label above the component. `"ADJACENT"` Displays the label to the left of the component. `"COLLAPSED"` Hides the label. The label will still be read by screen readers; see accessibility considerations for more information. `"JUSTIFIED"` Aligns the label alongside the component starting at the edge of the page.
Instructions	`instructions`	Text	Supplemental text about this field.
Help Tooltip	`helpTooltip`	Text	Displays a help icon with the specified text as a tooltip. The tooltip displays a maximum of 500 characters. The help icon does not show when the label position is `"COLLAPSED"`.
Placeholder	`placeholder`	Text	Text to display in the field when it is empty. Does not show if the field is read only.
Maximum Selections	`maxSelections`	Number (Integer)	Maximum number of allowed selections. Once this number is reached, further selections are blocked until a selection is removed.
Record Type	`recordType`	RecordType	Required, singular. Filters picker to select records of this type.
Filters	`filters`	List of QueryFilter	List of filters to apply when searching for records.
Display Value	`value`	Any Type	Array of currently selected records. This will be either a List of Text or a List of Number (Integer), depending on the recordType selected.
Save Input To	`saveInto`	List of Save	One or more variables that are updated with the array of selected records when the user selects or removes a record. Use a!save() to save a modified or alternative value to a variable.
Required	`required`	Boolean	Determines if a value is required to submit the form. Default: false.
Required Message	`requiredMessage`	Text	Custom message to display when the field's value is required and not provided.
Read-only	`readOnly`	Boolean	Determines if the field should display as not editable. Default: false.
Disabled	`disabled`	Boolean	Determines if the field should display as potentially editable but grayed out. Default: false.
Validations	`validations`	List of Text String	Validation errors to display below the field when the value is not null.
Validation Group	`validationGroup`	Text	When present, the requiredness of the field is only evaluated when a button in the same validation group is pressed. The value for this parameter cannot contain spaces. For example, `“validation group”` is not a valid value. You need to add an underscore between words: `“validation_group”`. See the following recipes for more information: Configure Buttons with Conditional Requiredness Validation Groups for Buttons with Multiple Validation Rules'
Accessibility Text	`accessibilityText`	Text	Additional text to be announced by screen readers. Used only for accessibility; produces no visible change.
Visibility	`showWhen`	Boolean	Determines whether the component is displayed on the interface. When set to false, the component is hidden and is not evaluated. Default: true.
Show Record Links	`showRecordLinks`	Boolean	Determines whether selected records display links to their summary views. Default: true.

Usage considerations

Suggestions and permissions

Suggestions are based on the fields used in the record title. This is equivalent to the search functionality in a feed-style record list.
- If you are having trouble getting your record picker to work for a service-backed record type, make sure the record list search is working correctly. See the Service-Backed Record Type Tutorial for an example of how to configure this.
Only records that the viewing user has permissions to see appear in the suggestions list, as determined by the default filters in the record type.

Selections and placeholders

Any nulls in the array passed to selected records are not displayed. A [Not Available] token is displayed for any invalid identifiers in the selected records array.
The component always saves an array regardless of how many selections have been made.
By default, all selected record tokens include a link to the record unless showRecordLinks is false. Consider setting showRecordLinks to false when selecting reference data from the picker. See Select a record from a record type without a link to the record for an example.
This picker cannot be used to selected records of a rule-backed record type (deprecated).
Whether placeholder text clears on focus or input varies by device and browser.

Examples

Record type object references are specific to each environment. If you copy and paste these examples into an interface, they will not evaluate. Use them as a references only.

Select a record from a record type

a!localVariables(
  local!storedRecord,
  a!pickerFieldRecords(
    label: "Choose an Employee Record",
    /* For the "recordType" parameter below, replace the record type reference (recordType!Employee)  
     * with a valid record type reference in your environment. 
     */
    recordType: recordType!Employee,
    value: local!storedRecord,
    saveInto: local!storedRecord
  )
)

Displays the following:

screenshot of a record picker with a record from a record type selected

Select a record from a record type with a filter

a!localVariables(
  local!storedRecord,
  a!pickerFieldRecords(
    label: "Choose an Employee Record",
    /* For the "recordType" parameter below, replace the record type reference (recordType!Employee)  
     * with a valid record type reference in your environment. 
     */
    recordType: recordType!Employee,
    filters:{ 
      a!queryFilter(
        field: "department",
        operator: "=",
        value: "Engineering"
      )
    },
    value: local!storedRecord,
    saveInto: local!storedRecord
  )
)

Displays the following:

screenshot of a record picker with a filter and a record selected

Select a record from a record type without a link to the record

a!localVariables(
  local!storedRecord,
    a!pickerFieldRecords(
      label: "Choose a Case Priority",
    /* For the "recordType" parameter below, replace the record type reference (recordType!Priority)  
     * with a valid record type reference in your environment. 
     */
      recordType: recordType!Priority,
      value: local!storedRecord,
      saveInto: local!storedRecord,
    /* Since the Priority record type only contains reference data (the different case priority levels), 
     * we can hide the record links to prevent users from navigating to their summary views.
     */
      showRecordLinks: false,
    )
)

Displays the following:

screenshot of a record picker without a link to the selected record

Feature compatibility

The table below lists this component's compatibility with various features in Appian.

Feature	Compatibility	Note
Portals	Incompatible
Offline Mobile	Incompatible
Sync-Time Custom Record Fields	Incompatible
Real-Time Custom Record Fields	Incompatible	Custom record fields that evaluate in real time must be configured using one or more Custom Field functions.
Process Reports	Incompatible	Cannot be used to configure a process report.
Process Events	Incompatible	Cannot be used to configure a process event node, such as a start event or timer event.

a!pickerFieldRecords_22r1