GSS Features

The Government Source Selection Solution contains a wide range of features and provides a comprehensive view of the evaluation process to allow your contracting professionals and evaluation teams to manage source selection tasks and configure your organization's unique source selection process.

Feature matrix

Area	Feature	Description	User/Group Access	GSS Version	Appian Platform*
Source Selection Site	Evaluation Summary Landing Page	A summary view of evaluations highlighting Evaluation Status, Progress by Factor, Progress by Phase, and Progress by Evaluators.	CO, CS, CM, Evaluation Chief, Factor Chair, Factor Advisor, Evaluator, IT/Policy/Legal, Admin	1.0+	20.4+
Source Selection Site	Create Evaluation Wizard	A guided process to create the evaluation and define its details, factors and subfactors, weights, vendors and teams.	CO, CS, CM, Evaluation Chief	1.0+	20.4+
Source Selection Site	Add Tasks	Ability to add ad hoc tasks needed during the evaluation.	CO, CS, CM, Evaluation Chief, Factor Chair, Factor Advisor, Evaluator, IT/Policy/Legal	1.0+	20.4+
Source Selection Site	Upload Documents	Ability to upload documents associated with the evaluation.	CO, CS, CM, Evaluation Chief, Factor Chair, Factor Advisor, Evaluator, IT/Policy/Legal, Admin	1.0+	20.4+
Source Selection Site	Submit Documents for Review	Ability to submit documents such as the consensus documents for review.	CO, CS, CM, Factor Chair, Evaluation Chief	1.0+	20.4+
Source Selection Site	Create Documents from a Template	Ability to provide a template for users when a document needs to be created and associated with the evaluation.	CO, CS, CM, Evaluation Chief	1.0+	20.4+
Source Selection Site	Mark Evaluation Complete	Ability to mark an evaluation complete.	CO, CS, CM, Evaluation Chief	1.0+	20.4+
Source Selection Site	Mark Factor Complete	Ability to mark a factor complete.	Factor Chair, Factor Advisor	1.0+	20.4+
Source Selection Site	Factor/Subfactor Evaluation Form	An auto-generated factor/subfactor task evaluation form created for assigned users when evaluation setup is complete and the evaluation is started.	Evaluator	1.0+	20.4+
Source Selection Site	Add Vendor	Ability to add a vendor to the evaluation and to the vendor record. Vendor data will be retrieved from SAM.gov after the UEI or CAGE number are entered.	CO, CS, CM, Evaluation Chief	1.0+	20.4+
Source Selection Site	Sync Vendor with SAM.gov	Ability to update the vendor data displayed on the vendor list with the most recent data in SAM.gov.	CO, CS, CM, Evaluation Chief, Factor Chair, Factor Advisor, Evaluator, IT/Policy/Legal, Admin	1.0+	20.4+
Source Selection Site	Update Vendor	Ability to manually update the vendor data in the vendor record.	CO, CS, CM, Evaluation Chief	1.0+	20.4+
Source Selection Site	Continue Setup	Ability to continue or update the set-up steps as more evaluation information is collected.	CO, CS, CM, Evaluation Chief	1.0+	20.4+
Source Selection Site	Save Draft Evaluation Form	Ability to allow evaluators to save a draft of the evaluation form with their findings until they are ready to submit the form.	Evaluator	1.0+	20.4+
Source Selection Site	Add Evaluation Approach	Ability to add an evaluation approach and tasks associated with that approach to the evaluation.	CO, CS, CM, Evaluation Chief	1.0+	20.4+
Source Selection Site	Start Consensus Form	Ability to view all evaluators' ratings and comments for a factor and vendor, then come to a consensus on the final rating.	Factor Chair, Factor Advisor	1.2+	21.4+
Source Selection Site	Create New Consensus Version	Ability to restart the consensus process and create a new version of the consensus.	Factor Chair, Factor Advisor	1.5+	23.2+
Source Selection Site	Update Evaluators	Ability to update evaluators while an evaluation is in progress.	CO, CS, CM, Evaluation Chief	1.4+	23.1+
Records	Evaluations	A defined evaluation record that stores evaluation details individually.	CO, CS, CM, Evaluation Chief, Factor Chair, Factor Advisor, Evaluator, IT/Policy/Legal, Admin	1.0+	20.4+
Records	Vendors	A defined vendor record.	CO, CS, CM, Evaluation Chief, Factor Chair, Factor Advisor, Evaluator, IT/Policy/Legal	1.0+	20.4+
Integrations	Microsoft 365	Ability to open and edit evaluation documents in Microsoft Office 365.	CO, CS, Evaluation Chief, Factor Chair, Evaluator	1.0+	20.4+
Integrations	SAM.gov	Ability to retrieve vendor data from SAM.gov.	CO, CS	1.0+	20.4+
Integrations	Azure OpenAI	Ability to accelerate the time and effort of drafting a combined evaluation response for a factor or subfactor and drafting final comments when completing the consensus form by using AI to synthesize the content.	Admin	1.6+	23.4+
Source Selection Settings Site	Evaluation Phases	Ability to set up common phases of the evaluation that end-users should select from during evaluation setup.	Source Selection Settings Access Group, Admin	1.0+	20.4+
Source Selection Settings Site	Tasks	Ability to add common tasks needed during evaluations for specific phases.	Source Selection Settings Access Group, Admin	1.0+	20.4+
Source Selection Settings Site	Approach	Ability to configure phases and tasks needed for specific evaluation approaches that end-users can use to guide the process.	Source Selection Settings Access Group, Admin	1.0+	20.4+
Source Selection Settings Site	Document Review	Ability to set up a document review tree for specific documents. The document tree that will auto-populate for users when selecting a document to submit for review.	Source Selection Settings Access Group, Admin	1.0+	20.4+
Source Selection Site	Require Consensus Report Signatures	Ability for contracting personnel to require electronic signatures from evaluators. The e-sig timestamps are printed out on the Consensus Report form	CO, CS, CM, Evaluation Chief	1.6+	23.4+
Source Selection Site	Upload Evaluation Reference Documents	Ability for contracting personnel to upload reference documents that evaluators can access when rating the vendors in the evaluation.	CO, CS, CM, Evaluation Chief	1.6+	23.4+
Source Selection Site	Use AI-Suggested Final Comments	Ability for tthe Factor Chair to leverage Azure OpenAI to create final comments on the Consensus Report based on evaluation data. They can make edits to the suggestion prior to submitting the Consensus Report.	Factor Chair, Factor Advisor	1.6+	23.4+
Source Selection Site	AI-synthesized Combined Response	Ability for the Factor Chair to leverage Azure OpenAI to synthesize a combined response from two or more selected evaluator responses that are similar. The AI-synthesized combined response can be edited and separated to the original evaluator responses.	Factor Chair, Factor Advisor	1.7	23.4+
Source Selection Site	Upload Evaluation Reference Documents	Ability for contracting personnel to upload reference documents while creating the evaluation that evaluators and factor chairs can access when rating the vendors in the evaluation.	CO, CS, CM, Evaluation Chief	1.6+	23.4+
Appian Designer	Show/Hide Evaluation Chief Role	A constant for showing or hiding the field for identifying the Evaluation Chief when contracting personnel create the evaluation. This toggle is set to hide the Evaluation Chief field by default.	Admin	1.6+	23.4+
Source Selection Site	Duplicate Evaluation	Ability to reduce the effort of creating an evaluation by duplicating an existing evaluation that is in progress or complete.	CO, CS, CM, Evaluation Chief	1.7	23.4+

*Denotes the supported Appian platform version for the corresponding solution feature.

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