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Portal Best Practices
This content applies solely to Appian Portals, which may require an additional license purchase.

Introduction

Appian Portals allows you to reach any audience your organization works with, without requiring them to log in. You can use the low-code tools you already know to create web apps that connect portal users to the information and processes in Appian.

Creating a portal is a bit different from creating a site. Portals run in a service that is separate from your Appian environment, but can be connected to your Appian applications, data, and workflows. Because of this, there are some things you'll need to take into account when planning for and designing the functionality of a portal. This page provides these best practices.

Appian Portals is currently only supported for Appian Cloud customers. Additionally, if your environment is behind a VPN, you cannot connect a portal to it to read or write data.

See also

Don't use incompatible functions and components

When you're designing an interface for a portal, you can use most of the components, functions, and designs that you know and love.

However, there are some components and function that are incompatible with portals.

To find out if a function is compatible with portals, use the filters on the Appian functions table.

Just change the dropdown list from Any Compatibility to Incompatible, Partially Compatible, or Compatible, then choose Portals from the next dropdown list. To view the portal compatibility in the table, toggle on the Compatibility column.

Portal compatibility in function table

To use partially compatible capabilities, connect to them using a custom integration

Some capabilities are partially compatible with portals. This means you can still use them in a portal, as long as you connect to them using integration and web API objects.

Some examples of partially compatible capabilities:

  • Partially compatible functions, like urlforrecord().
  • Function plug-ins.
  • Decision objects.
  • Partially compatible authentication types.
  • Pre-built connected systems.

To work with these capabilities in a portal, you connect the portal to the Appian environment by creating a custom integration using an integration and web API. Just follow similar steps to working with data using CDTs, but call the design object in a web API. You can modify this method to reference the other partially compatible capabilities that don't work directly in a portal.

In the integration object, if there are unexpected question marks (?) in the response body, it may be because you need to modify the header parameter in the a!httpResponse() function of the web API expression to handle special characters. See this Knowledge Base article for more information.

Working with processes

Portals can use a!startProcess() in an interface to start a process. However, they cannot use any other method to start a process, such as through a start form or record action.

The portal service account must have at least Initiator permissions to the process model in order to start the process.

For an example of how to start a process in a portal, see Working with Data in Appian.

Working with documents

The developer and user experience for downloading files and viewing document images in a portal is the same as it is in the rest of Appian. Simply use the following components as you normally would.

There are a few things to keep in mind when uploading files in a portal, which are documented in the following sections.

Give the portal service account access to the documents

Whether you are setting up your portal to view, download, or upload documents, make sure you set up the service account permissions correctly so that the portal has the required access.

To download or view documents in a portal, use a document constant

When referencing documents in a portal, we recommend that you use a constant to serve the document directly from the portal. The constant must be of type Document. You can use the document ID instead, but that method is less performant than using a constant because the portal must query Appian for the document.

See the document download link, document image, and document viewer pages for specific examples of using a constant to download and view documents.

Uploading files in a portal

The following are some things to keep in mind when using file upload and signature components in a portal.

  • To make sure files will be uploaded correctly in a portal, publish the portal and test the file upload on the portal website. See a!submitUploadedFiles() for more information on testing and troubleshooting uploading documents in portals.
  • In portals, the size limit for uploaded files is 10 MB.

To write document IDs through an integration, use the correct integration input

To write document IDs from uploaded files to a database through an integration, the integration input that you're writing must be of type Number(Integer), not Document. An incorrect type can cause the data and document IDs to not save properly.

Open in Github Built: Mon, Nov 27, 2023 (08:41:32 PM)

Portal Best Practices

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