ProcureSight Overview

Introduction

The service that your organization uses for searching past procurements, maintaining research for one or more procurement collections, identifying vendors who provide the required products and services, and learning about critical past procurement evaluations can either speed up or slow down your procurement process.

Suppose you need to know which requirements were included in the statement of work documents for past ground maintenance services purchases, the vendors offering these services, and the completion timeline of contracts associated with these purchases. Current public data services run by the government, such as SAM.gov, USASpending.gov, and agencies’ legacy procurement systems, provide subpar search interfaces and results. Even when data is discovered, it frequently lacks the necessary completeness and contextual information to make it truly valuable, resulting in an unnecessarily inefficient and frustrating procurement process. This is because the current structure uses a data warehouse model of accumulating years of data but doesn’t provide users with effective searching capabilities. You need a tool that can help you find this information quickly, allowing you to write better statements of work and performance work statements and improving your ability to categorize purchases, evaluate proposals, and research and evaluate vendors. The right data service can do all of this and more, driving better outcomes, saving time, and reducing costs.

What if you could quickly and efficiently find past procurements to help you accelerate your new purchase?

ProcureSight is a standalone data service leverages Appian AI, data fabric, and semantic search to allow your organization to efficiently search, retrieve, and process public procurement data sets from sources like USASpending.gov and SAM.gov. It is designed for US Federal government procurement employees, including:

• Contracting Manager
• Contracting Officer
• Contract Specialist
• Contracting Officer Representative
• Agency Purchasers
• Program office users

Using ProcureSight, you can search past procurements to speed up your procurement process. Once the data is retrieved, ProcureSight organizes and centralizes the data into readable and actionable records displayed in one unified view, giving users access to prior solicitations and awards so they can find and reuse previous contracts, identify best vendors for particular goods and services, and create solicitations that are compliant with strict regulations required for government procurement.

By combining the best public data sets with an intuitive search tool, ProcureSight can help you quickly and efficiently capture existing procurement information to accelerate your procurement processes, including:

• Gaining powerful insights into past contracts with our enhanced data integration of multiple public data sets into one.
• Creating and managing collections of past procurements to swiftly access information on procurement timelines, average contract values, small business awards, competition types, best-in-class vehicle usage, and specific vendors selected.
• Creating new draft documents based on the documents found in the searches and identified by users as being relevant to their needs.

This guide outlines the use case for ProcureSight, including its benefits and how it can help streamline your procurement processes.

A research and discovery use case

In today's digitally connected world, organizations rely increasingly on efficient data collection services to streamline their procurement processes. For example, Acme Agency, a government agency, needs to find a new contractor to handle their ground maintenance. With ProcureSight, the contracting manager logs in to the service and performs a search on ground maintenance.

Within seconds, ProcureSight returns the results of all created and completed ground maintenance solicitations from other agencies for the past five years. In addition, ProcureSight shows the associated awards for these solicitations in a centralized view, giving users a quick synopsis of results, including a similarity percentage. All related documentation for the solicitation is attached to the search result.

The contracting manager scans the search results and finds a solicitation with the SOW and RFI documents attached in PDF format. He opens the solicitation to engage with AI Copilot to gain insights about specific procurement requirements, evaluation criteria, and other important details within the attached PDFs. Within a few minutes of finding several solicitations that matched his needs, the contracting manager created a collection of results to prepare for future procurements and exported them to save as evidence of market research to share with his director.

What does ProcureSight Offer?

Now that you understand the use case for ProcureSight, let’s dig into some of its key benefits.

Seamless data collection and integration

ProcureSight search results include more than just SAM opportunities. By incorporating information about contracts issued, ProcureSight eliminates the need for users to search multiple sites to find related award data. The goal of the service is to allow users to search generated records to find the complete historical procurement data they need to create new procurements and any required documentation. Users can also use this data to generate market reports that speed decision-making in their procurement process and provide timely notifications via emails and alerts.

Semantic search technology

A search on SAM.gov often yields results that are completely unrelated to the procurement at hand. Users resort to tweaking search terms, hoping to find even a handful of relevant procurements. ProcureSight leverages semantic search technology that transforms this experience by promptly returning numerous results closely aligned with the original search, even when expressed differently. The semantic similarity ensures automatic relevance, marking a distinctive shift in user engagement with our more sophisticated solution.

Collections

Procurement teams often lack the time to manually connect and analyze data from multiple procurements to identify common patterns, trends, and insights. ProcureSight’s Collections feature solves this problem by providing a way for users to group similar or related procurements to extract valuable insights or store them for future use. With Collections, users can swiftly access information on procurement timelines, average contract values, small business awards, competition types, best-in-class vehicle usage, and specific vendors selected.

As new procurements and documents are added to ProcureSight's data sets, users can refine their search results at any point and add the results to an existing collection.

Chat with documents

SAM opportunities contain a wealth of unstructured data, including solicitation documents, statements of work, requests for information, and performance work statements. Reading through these documents to find specific details needed to aid your procurement process is like searching for a needle in a haystack. ProcureSight includes an AI Copilot integration that allows users to engage with an AI chatbot to gain insights into PDF documents attached to a search result. The chatbot acts as a knowledge assistant, allowing users to obtain the critical procurement information they need without the cost of reading lengthy documents.

Document creation

Procurement teams that rely on manual research and data collection methods to gather the information they need to create documents for new procurements face many challenges. Manual processes are time-consuming and error-prone, making it difficult to create high-quality documents that meet regulatory requirements and compliance standards. ProcureSight simplifies document creation by allowing users to search its data source for existing procurement documents that can be used as a reference to create new ones.

Get started now

Ready to get started? Check out the Setting up ProcureSight Integration to configure the ProcureSight integration for your Requirements Management solution.

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