Modify KC Security Smart Service


The Modify KC Security node allows you to select users and groups to be added to a Knowledge Center with one of a specific set of security roles. See Knowledge Center Security for more information.

The available security roles for this are:

  • Readers
  • Authors
  • Administrators

You cannot remove users from a security role, using this smart service.

Only the owner or administrator of a Knowledge Center, a member of the Document Administrators group, or a System Administrator can add users to these roles. Prior security properties can be overridden by this node.

This node can only be executed with the appropriate user rights. Attempting to complete this task without sufficient rights generates an error message for the Process Administrator and pauses the process.


  • Category: Document Management

  • Icon:

  • Assignment Options: Attended/Unattended

Configuration options

This section contains tab configuration details specific to this smart service. For more information about common configurations see the Process Node Properties page.

Data tab

This tab displays all the Node Inputs and Node Outputs for the Service Node. You can add additional inputs and outputs, if needed.

Node inputs

The default inputs are:

Input Data Type Required Multiple
Knowledge Center Knowledge Center Yes No
Readers People No Yes
Authors People No Yes
Administrators People No Yes

If the node is run without being assigned to a user (or a group) you must specify values for each of the Node Inputs listed in the table above. You can either manually enter data into the text-field, or a value can be generated using the using the Expression Editor. When using the Expression Editor, you can reference and modify Process Variables, rules, constants, and other data. The expressions then specify your Node Input values.

If the node is assigned, the Node Input values are typed by your assigned user(s) into a form.


The Modify Knowledge Center Security smart service is available as an expression function that can be executed inside a saveInto parameter on an interface component or as part of a Web API.


a!modifyKnowledgeCenterSecurity( knowledgeCenter, readers, authors, administrators, onSuccess, onError )


Keyword Type Description


Knowledge Center

The knowledge center you want to set security for.


List of User or Group

The new users and groups to have reader access to the folder.


List of User or Group

The new users and groups to have author access to the folder.


List of User or Group

The new users and groups to have administrator access to the folder.


Any Type

A list of saves or an HTTP response to execute after the smart service executes successfully. Created with a!save() or a!httpResponse().


Any Type

A list of saves or an HTTP response to execute when the smart service does not execute successfully. Created with a!save() or a!httpResponse().

Feature compatibility

The table below lists this smart service's compatibility with various features in Appian.
Feature Compatibility Note
Portals Partially compatible

Can be used with Appian Portals if it is connected using an integration and web API.

Offline Mobile Incompatible
Sync-Time Custom Record Fields Incompatible
Real-Time Custom Record Fields Incompatible

Custom record fields that evaluate in real time must be configured using one or more Custom Field functions.

Process Reports Incompatible

Cannot be used to configure a process report.

Process Events Incompatible

Cannot be used to configure a process event node, such as a start event or timer event.

Open in Github Built: Fri, May 26, 2023 (08:44:55 PM)

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