Modify User Security Smart Service

Overview

This smart service allows you to overwrite a specific user's entire role map with different users and groups. See role map in the glossary.

Enter the users and groups to overwrite with in the node input roles (Administrator, Editor, Viewer) for this smart service. If no user or group is entered for a particular role, the role defaults to the Site-wide Default Role Map behavior for that role and is considered "cleared."

By using this smart service, you can easily "lock down" a user and make them invisible to all basic users. Instead of needing to remove the Viewer role from every user or group for that specific user, you can run this smart service with no values in the Viewer input, so the Viewer role defaults to the Site-wide Default Role Map of no viewers.

The activity is unattended by default. If the activity is run without being assigned to a user (or a group) you must specify values for the node inputs listed in the table below. You can either manually enter data into the text-field or generate a value using the Expression Editor. When using the Expression Editor, you can reference and modify process variables, rules, constants, and other data. The expressions then populate your node input values.

Process designers can switch the activity to attended. If switched, a default form is available to allow the task user to enter users or groups for the node input roles.

Properties

• Category: Identity Management

• Icon:

• Assignment Options: Attended/Unattended

Configuration options

This section contains tab configuration details specific to this smart service. For more information about common configurations see the Process Node Properties page.

Data tab

The data tab displays the node inputs and outputs for the activity. You can add additional inputs and custom outputs, if needed.

Node inputs

The default inputs include the following:

Input	Data Type	Description	Required	Multiple
User	People	The user to update (target user). Valid values include deactivated users. By default, you can only run this service against one user at a time. Click here for instructions on running this service against multiple users.	Yes	No
Administrators	People	The list of People who will be Administrators in the User role map. In addition to the system administrators, people set in this role can administer the user. If no value is set, no one but a system administrator can administer the target user.	No	Yes
Editors	People	The list of People who will be Editors in the User role map. The user cannot edit his/her self unless you explicitly include them in the value.	No	Yes
Viewers	People	The list of People who will be Viewers in the User role map. The list of users and groups set in this role will be honored, and the site-wide default will be overridden for this user. If not set, the site-wide default for user visibility will be used to determine who can see this user.	No	Yes

a!modifyUserSecurity()

The Modify User Security smart service is available as an expression function that can be executed inside a saveInto on a component or as part of a Web API.

Syntax

a!modifyUserSecurity( group, administrators, editors, viewers, onSuccess, onError )

Parameters

Keyword	Type	Description
group	Group	The user that will be updated.
administrators	List of User or Group	List of users or groups that will have administrative privileges on the user.
editors	List of User or Group	The users to add as administrators to this group.
viewers	List of User or Group	The users to add as administrators to this group.
onSuccess	Any Type	A list of saves or an HTTP response to execute after the smart service executes successfully. Created with a!save() or a!httpResponse().
onError	Any Type	A list of saves or an HTTP response to execute when the smart service does not execute successfully. Created with a!save() or a!httpResponse().

Running the Smart Service Against Multiple Users

In order to update multiple users, use a rule defined as user(getdistinctusers(topeople(ri!gr)),"username") where ri!gr is the group containing the users you want to modify to get the list of all usernames to MNI over.

Feature compatibility

The table below lists this smart service function's compatibility with various features in Appian.

Feature	Compatibility	Note
Portals	Partially compatible	Can be used with Appian Portals if it is connected using an integration and web API.
Offline Mobile	Incompatible
Sync-Time Custom Record Fields	Incompatible
Real-Time Custom Record Fields	Incompatible
Process Reports	Incompatible	You cannot use this function to configure a process report.
Process Events	Incompatible	You cannot use this function to configure a process event node, such as a start event or timer event.

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