ProcureSight Core Overview

The service that your organization uses for searching past procurements, maintaining research for one or more procurement collections, identifying vendors who provide the required products and services, and learning about critical past procurement evaluations can either speed up or slow down your procurement process.

Suppose you need to know which requirements were included in the statement of work documents for past cybersecurity service purchases, the vendors offering these services, and the completion timeline of contracts associated with these purchases. Current public data services run by the government, such as SAM.gov, USASpending.gov, and agencies’ legacy procurement systems, provide subpar search interfaces and results. Even when data is discovered, it frequently lacks the necessary completeness and contextual information to make it truly valuable, resulting in an unnecessarily inefficient and frustrating procurement process. This is because the current structure uses a data warehouse model of accumulating years of data but doesn’t provide users with effective searching capabilities. You need a tool that can help you find this information quickly, allowing you to write better statements of work and performance work statements and improving your ability to categorize purchases, evaluate proposals, and research and evaluate vendors. The right data service can do all of this and more, driving better outcomes, saving time, and reducing costs.

What if you could quickly and efficiently find past procurements to help you accelerate your new purchase?

Using a research and discovery use case, this overview explains ProcureSight Core's key features and benefits and how it can help streamline and accelerate your procurement processes.

A research and discovery use case

In today's digitally connected world, organizations rely increasingly on efficient data collection services to streamline their procurement processes. For example, David, a Contract Specialist for the National Surveillance and Intelligence Bureau (NSIB), needs to draft a Statement of Work (SOW) for a new cybersecurity services contract. He needs to ensure the SOW is comprehensive and reflects current best practices, but NSIB has limited examples of similar recent procurements. David logs into his free PS Core account and uses the AI-powered semantic search to find past procurements for cybersecurity incident response services.

Within seconds, PS Core returns the results of all created and completed cybersecurity services solicitations from other agencies for the past five years. In addition, PS Core shows the associated awards for these solicitations in a centralized view, giving David a quick synopsis of results, including a similarity percentage. All related documentation for the solicitation is attached to the search result.

David can narrow the search results by dataset, including procurement data, vendor data, protest information, Multiple Award Schedule (MAS), and codes.

After he scans the search results and finds a solicitation with the SOW and RFI documents attached in PDF format, he opens the solicitation to engage with AI Copilot to gain insights about specific procurement requirements, evaluation criteria, and other important details within the attached PDFs. Within a few minutes of finding several solicitations that matched his needs, David was able to create a collection of results to prepare for future procurements and exported them to save as evidence of market research to share with his director.

What does ProcureSight Core Offer?

Now that you understand the use case for ProcureSight Core, let’s dig into some of its key features and benefits.

Seamless data collection and integration

PS Core's search results include more than just SAM.gov opportunities. By incorporating information about contracts issued, PS Core eliminates the need for David to search multiple sites to find related award data. The goal of the service is to allow him to search generated records to find the complete historical procurement data he needs to create new procurements. David can also use this data to generate market reports that speed decision-making in his agency's procurement process and provide timely notifications via emails and alerts.

Semantic search technology

A search on SAM.gov often yields results that are completely unrelated to the procurement at hand. Users resort to tweaking search terms, hoping to find even a handful of relevant procurements. PS Core leverages semantic search technology that transforms this experience by promptly returning numerous results closely aligned with the original search, even when expressed differently. The semantic similarity ensures automatic relevance, marking a distinctive shift in user engagement with a more sophisticated solution.

Collections

Procurement teams often lack the time to manually connect and analyze data from multiple procurements to identify common patterns, trends, and insights. ProcureSight Core’s Collections feature solves this problem by providing a way for David to group similar or related procurements to extract valuable insights or store them for future use. With Collections, David can swiftly access information on procurement timelines, average contract values, small business awards, competition types, best-in-class vehicle usage, and specific vendors selected.

As new procurements and documents are added to ProcureSight Core's data sets, David can refine his search results at any point and add the results to an existing collection.

Chat with documents

SAM opportunities contain a wealth of unstructured data, including solicitation documents, statements of work, requests for information, and performance work statements (PWS). Reading through these documents to find specific details needed to aid your procurement process is like searching for a needle in a haystack. PS Core includes an AI Copilot integration that allows David to engage with an AI chatbot to gain insights into PDF documents attached to a search result. The chatbot acts as a knowledge assistant, allowing him to obtain the critical procurement information he needs without having to read lengthy documents.

GSA MAS Search

Searching for capable vendors across GSA Multiple Award Schedule (MAS) contracts is traditionally a manual, time-consuming process. Contracting Officer's Representatives (COR) and Contracting Officers (CO) must navigate disconnected systems, such as GSA eLibrary, SBA Dynamic Small Business Search, and individual vendor price lists to piece together a complete picture of available vendors for a specific requirement. PS Core's GSA MAS Search eliminates this fragmented workflow by searching directly inside MAS contract documents to match your natural language requirement descriptions against verified vendor capabilities.

With GSA MAS Search, David can paste a Statement of Work snippet or requirement description and instantly see which GSA SINs contain vendors whose contract language matches his needs. Results are grouped by Special Item Number (SIN), with each SIN card displaying the matched vendor count, NAICS code, SBA size standard, and a socio-economic breakdown showing certifications like 8(a), HUBZone, WOSB, and more.

Drilling into a SIN reveals the Market Insights summary, which automatically maps matched vendors against SBA certifications. David can filter vendors by certification type, review AI-generated match reasons explaining why each vendor is relevant, and click through to the exact section of a vendor's contract document where the matched text is highlighted. In this way David can verify a vendor's capability in seconds rather than reading entire documents.

When David is ready to compile his findings, he can export the Market Insights table as an XLSX file or save SIN and vendor data to a collection for future reference.

Get started now

Ready to get started? Check out the ProcureSight Core Quick Start User Guide today.

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