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This content applies solely to Award Management, which must be purchased separately from the Appian base platform. This content was written for Appian 26.9 and may not reflect the interfaces or functionality of other Appian versions.

The Appian Award Management (AM) solution is a customizable application built on the Appian Process Automation Platform using expert knowledge and best practices for acquisition processes. AM enables government agencies to manage the full award life cycle, from requirements through solicitations, awards, invoices, and programs, in a single guided experience.

The application consists of two main work spaces made up of two different sites:

Use the Award Management site to:
- Create and manage awards: Enter award data through a guided experience, import awards in bulk, and take action on awards such as releasing, closing, reassigning, and syncing with USASpending.gov. See Create an Award and Manage Awards.
- Create and manage solicitations: Create solicitations, add and manage line items, and finalize and post solicitations. See Manage Solicitations.
- Manage invoices: Create invoices, add them to awards, and manage invoice line items and budget codes. See Manage Invoices.
- Track programs and research: Group related awards into programs for consolidated tracking, and run automated vendor research. See Manage programs in Award Management
- Maintain visibility into records: View award, solicitation, invoice, and requirement data in one location, and monitor expiring awards from the Reports page.
Use the Award Management Settings site to configure checklists, categories, contract file folders, and review processes. See Access AM Settings Site.

Note: The pages you see depend on your role. AM controls page visibility through permission sets managed in User Access Management (UAM). For example, the Reports page is visible only to roles that hold the Reports - View Reports permission set. See Roles and Permissions for the full matrix.

Note: This page describes the default federal experience, which uses the label Awards. When your organization enables the State and Local Government (SLG) bundle, the Awards label changes to Contracts throughout the site. See Enable/Disable State and Local Government (SLG) Bundle for more information.

Award Management site

The Award Management site is the primary workspace for creating, managing, and tracking awards and related records. When you sign in, the Requirements page under My Activities displays by default.

The left navigation pane organizes the site into two expandable groups, My Activities and Procurements, followed by the standalone Reports, Vendors, and Research pages.

My Activities

The Home icon My Activities group is your personal workspace. Each page in this group filters records to the ones assigned to you or your team, so you can focus on the work that needs your attention.

The My Activities group contains the following pages:

Requirements: View the requirements assigned to you in Accepted or Procurement Created status. Create a solicitation or award from an available requirement.
Solicitations: View your active solicitations. Create a new solicitation, or select a solicitation to manage it. See Manage Solicitations.
Awards: View your active awards. Create a new award, import awards, or take action on individual records. See Create an Award and Manage Awards.
Checklist Items: View the checklist items assigned to you with links to their associated records. Filter by item type and take action on items, such as marking them complete or reassigning them. See Manage Checklists.
Invoices: View your invoices. Create a new invoice, or select an invoice to manage it. See Manage Invoices.
Research: View your research requests with key details. Submit a new research request or review the status of existing requests.

My Activities group showing the Requirements, Solicitations, Awards, Checklist Items, Invoices, and Research pages.

Procurements

The List View icon Procurements group provides an organization-wide view of all records, not just the ones assigned to you. Use this group when you need visibility into the full acquisition pipeline or need to manage records outside your direct assignments.

The Procurements group contains the following pages:

Requirements: View all organizational requirements in Accepted or Procurement Created status. Create a solicitation or award from an available requirement.
Solicitations: View all solicitations across your organization, and use AI-powered smart search to find solicitations by meaning rather than exact keywords. Create a new solicitation, or select a solicitation to manage it. See Manage Solicitations.
Awards: View all awards across your organization, and use AI-powered smart search to find awards by meaning rather than exact keywords. Create a new award, import awards, or take action on individual records. See Create an Award and Manage Awards.
Programs: View all programs. A program groups related awards under a shared initiative for consolidated tracking. Create a new program or manage an existing one. See Manage programs in Award Management.
Invoices: View all invoices across your organization. Create a new invoice, or select an invoice to manage it. See Manage Invoices.

Reports

The Graph icon Reports page lists expiring awards with the information you need to prioritize renewals and decisions, such as expiration date, amount, decision, and risk. The report helps you act on awards approaching their contract end date or their end-of-option exercise deadline.

From the Reports page, you can:

View awards approaching their Expiry or End of Option date across your organization.
Filter awards by Expiration Type, Award Decision, and Risk.
Edit the award decision and risk for an award. See Edit award decision and risk in Award Management.

Vendors

The People icon Vendors page displays the vendor records registered with your organization. Select a vendor to view its profile summary.

Note: In AM 2.6 and later, after the vendor data migration completes, vendor records are managed through the Acquisition Central data model. Acquisition Central is the single source of truth for vendor identity across the Government Acquisition Management (GAM) suite. See Migrate Vendor Data to Acquisition Central for details.

From the Vendors page, you can:

View your organization's vendor list.
Search and filter the vendor list.
Create or update a vendor record.
Export the vendor list.

Research

The Search icon Research page lists the vendor research requests across your organization. Research requests run automated vendor research, including GSA schedule, SBA status, and Interagency Contract Directory (ICD) searches.

Note: An administrator can hide the Research page by disabling the research toggle during setup. If your organization has disabled research, the Research page and its actions do not appear.

From the Research page, you can:

View the list and status of all research requests.
Search and filter the research requests list.
Submit a new research request.
Export all research requests or a filtered list.
Select a research request to view its summary.

Record lists

Each page under My Activities and Procurements displays a record list. From any record list, you can:

Search and filter the record list.
View a short summary of information about each record in the grid columns.
Click a record name to open its summary view.
Take action on individual records using the action menu, or select multiple records to perform bulk actions.
Export the record list, clear filters, and refresh the grid.

Award Management Settings site

The Award Management Settings site enables business users to configure checklists, categories, contract file folders, and document and invoice review processes to streamline Award Management (AM). See Access AM Settings Site.

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