Export Process Report to CSV Smart Service

Note: This is the new Export Process Report to CSV Smart Service. If you need to export to Excel, use the Export Process Report to Excel Smart Service.

Overview

The Export Process Report to CSV Smart Service allows designers to safely export large amounts of data from process reports.

When exporting to CSV, raw values and data are intentionally left alone and unformatted. If formatted values are necessary, please use the Export Process Report to Excel Smart Service instead. It can be used to export data from Appian that can then be imported into other third-party applications. A designer may want to export all data or just updates made within the last day.

The Smart Service returns a document in a CSV format.

Properties

Export Process Report to CSV Smart Service

Category: Document Generation
Icon:
Assignment Options: This smart service can be either attended or unattended (default).

Node inputs

Name	Data Type	Description	Required	Multiple
Process Report	Process Report	The process report to query.	Y	N
Filters	Any Type	A set of conditions to apply to the queried data. Can use either a list of `a!queryFilter()` or a single `a!queryLogicalExpression()`. When using a list of `a!queryFilter()`, all filters are combined using the `AND` operator. Filters saved to the process report are applied before these are applied.	N	Y
Report Context	Any Type	Contains an array of either `Group`, `User`, `Number (Integer)`, or `Process Model` to pass to the report context.	N	N
New Document Name	Text	The name of the new document that is to be created by this smart service activity.	N	N
New Document Description	Text	A brief description of the document.	N	N
Save in Folder	Folder	The folder where the newly created document is to be stored. Applicable and required when creating a new document.	N	N
Document to Update	Document	The existing document to update with the exported data. This can be useful when using the smart service multiple times in the same process model. Using this parameter will append new contents at the end of the file. Note: A new version of this document will be created.	N	N
Include header	Boolean	Outputs the label of each field in the first row of the document if set to `true`. Default is `true`	N	N
CSV Delimiter	Text	The field delimiter used to separate fields in the CSV file. Valid values are: `"TAB"`, `"COMMA"`, `"SEMICOLON"`, `"SPACE"`, `"PIPE"`, `"CARET"`. Default is `"COMMA"`.	N	N

Node outputs

Name	Data Type	Description
New Document	Document	The document generated as a result of executing this smart service.

a!exportProcessReportToCsv()

Exports data from a process report to CSV. This function will only execute inside a saveInto on a component or as part of a Web API.

Syntax

a!exportProcessReportToCsv( report, filters, context, documentName, documentDescription, saveInFolder, documentToUpdate, includeHeader, csvDelimiter, onSuccess, onError )

Parameters

Keyword	Type	Description
`report`	Document	The process report to query.
`filters`	Any Type	(Optional) A set of conditions to apply to the queried data. Can use either a list of `a!queryFilter()` or a single `a!queryLogicalExpression()`. When using a list of `a!queryFilter()`, all filters are combined using the `AND` operator. User filters saved to the process report are applied before these are.
`context`	Any Type	Contains an array of either `Group`, `User`, `Number (Integer)`, or `Process Model` to pass to the report context.
`documentName`	Text	The name of the new document that is to be created by this smart service.
`documentDescription`	Text	(Optional) A brief description of the document.
`saveInFolder`	Folder	The folder where the newly created document is to be stored. Applicable and required when creating a new document.
`documentToUpdate`	Document	The existing document to update with the exported data. Using this parameter will append new contents at the end of the file. Note: A new version of this document will be created.
`includeHeader`	Boolean	(Optional) Outputs the field's label in the first row of the document if set to `true`. Default is `true`.
`csvDelimiter`	Text	(Optional) The field delimiter used to separate fields in the CSV file. Valid values are: `"TAB"`, `"COMMA"`, `"SEMICOLON"`, `"SPACE"`, `"PIPE"`, `"CARET"`. Default is `"COMMA"`.
`onSuccess`	Any Type	A list of saves or an HTTP response to execute after the smart service executes successfully. Created with `a!save()` or `a!httpResponse()`. The document ID of the created/updated document is returned in the `fv!newDocument` function variable.
`onError`	Any Type	A list of saves or an HTTP response to execute when the smart service does not execute successfully. Created with `a!save()` or `a!httpResponse()`.

Returns

Document

Example

Copy and paste an example into an Appian Expression Editor to experiment with it.

You will need to provide a constant to replace both REPORT and TARGET_FOLDER.

a!localVariables(
  local!exportId,
  {
    a!linkField(
      labelPosition: "COLLAPSED",
      links: a!dynamicLink(
        label: "Render CSV File",
        saveInto: {
          a!exportProcessReportToCsv(
            report: cons!REPORT,
            documentName: "Report " & now(),
            saveInFolder: cons!TARGET_FOLDER,
            onSuccess: a!save(
              local!exportId,
              fv!newDocument
            )
          )
        }
      )
    )
  }
)

Usage considerations

The following configurations and expected behavior apply when using the Export Process Report to CSV Smart Service from the Process Modeler:

You may specify either a LogicalExpression or a list of Filters in the Filters parameter but not both. If you wish to specify only one condition, specify a Filter. If you wish to specify more than one condition, use LogicalExpression or use a list of Filters.
To create a CSV file with data from different process reports, use multiple nodes of this smart service. You can use the Document to Update when exporting a second process report.
Due to performance considerations, there is a max row limit of 10,000 rows and a max column limit of 50 columns that can be exported.

Data Types:

Feature compatibility

The table below lists this smart service function's compatibility with various features in Appian.

Feature	Compatibility	Note
Portals	Partially compatible	Can be used with Appian Portals if it is connected using an integration and web API.
Offline Mobile	Incompatible
Sync-Time Custom Record Fields	Incompatible
Real-Time Custom Record Fields	Incompatible	Custom record fields that evaluate in real time must be configured using one or more Custom Field functions.
Process Reports	Incompatible	Cannot be used to configure a process report.
Process Events	Incompatible	Cannot be used to configure a process event node, such as a start event or timer event.

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Export Process Report to CSV Smart Service

Overview

Properties

Node inputs

Node outputs

a!exportProcessReportToCsv()

Syntax

Parameters

Returns

Example

Usage considerations

Related objects

See also

Feature compatibility

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