Schedule

Robotic processes

Scheduling of executions

From this screen, you can check the timeline for executions that you have scheduled.

rpa-schedule-executions.png

This screen will show you the executions performed and scheduled from a certain date that you can specify on the Start date field.

The timeline is represented by a grid with columns that represent the 24 hours of one day and rows that represent the number of days (7 by default).

A vertical blue line indicates the current date and time so that you can distinguish all past executions from the scheduled future executions.

For past executions, the length of its bar indicates its duration. The height of each cell can be divided into "lanes" to represent the resources where the executions took place. This way, all executions on all resources can be represented in the grid, even when these are launched simultaneously.

Considering an installation with only one resource, its lane extends the full height available in the cell. On an installation with several resources, the height will be split into several lanes, one per resource.

Each robotic process is represented by the color specified by the user during setup.

Hover over any execution to see additional information.

Schedule list

This list shows the schedules set up in the console, regardless of whether they are enabled or not.

Schedules are specified for a specific robotic process, so the information shown in the list is relative to the process itself. However, a robotic process can have several schedules for more flexibility.

Schedules are shown in the Scheduling of executions table, according to the future scheduled day and hour.

rpa-schedule-list.png

The schedule list displays the following columns:

  • Robotic process: name identifying the robotic process (not to be confused with its id).
  • Description: text describing the schedule.
  • Color: color used to represent the schedule (future) in the executions timeline.
  • Active: indicates whether the schedule is active or not.
  • Schedule: summary in text and "cron" mode for the schedule indicating the days and hours when the robotic process will be executed.
  • Instructions: if the schedule creator included instructions, such as input parameters, they appear here.
  • Executions: number of executions to be launched by the scheduling.
  • Actions, including:
    • Remove a scheduling
    • Launch executions associated with the scheduling immediately. It is very useful when the scheduling to launch has a lot of executions associated.

Schedule editor

This subsection in the Schedule tab is only visible for production consoles.

In the Schedule editor, you can add new schedules or edit an existing one for a robot specifying each of the following options:

  • Robotic process: select the robotic process for executions to be scheduled.
  • Description: text describing the schedule.
  • Color: color used to represent the schedule (future) in the executions timeline.
  • Active: indicates whether the schedule is active or not.
  • Executions to launch: indicates how many robot executions will be launched in each scheduling.
  • Days/Hours/Minutes: defines the schedule to launch robot executions at the time specified by the selected days, hours, and minutes.

In the example below, a schedule is defined for the robot "Get-Document", in color black, with description "Daily check for new documents" and active every day at 08:00.

rpa-schedule-editor.png

Additionally, for robots containing instructions, it is possible to specify them in the Instructions field.

Instructions only support text. You can't include files.

Download reports

On this page, you can access reports ready to download. Reports appear here when they meet the threshold you set in the Customize menu. Automatically scheduled reports help prevent performance issues for larger reports.

To change the time limits for reports, click the gear icon to open your preferences and click Customize.

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In Customize > Download report, you can determine:

  • Initial wait: value, in seconds, that an available report should wait before being shown in the Download reports page. Its default value is 0 seconds.
  • Available until: value, in minutes, that a report will be available to download. Its default value is 60 minutes.

rpa-download-reports.png

When you request a report and it takes more time than the limit specified to generate, you will be able to download it, after it is completed, as long as it is available in the server.

In the following image we can see a report available to be downloaded.

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During the report generation, we can see a window like the following one.

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The Download reports page includes these columns:

  • User: name of the user who requested the report generation.
  • Task: identifier of the task related to the report (for instance: robot item result).
  • Detail: detailed information about the criteria used in the generated report.
  • Steps: set of steps accomplished to generate the report. Each step will be associated with an icon, depending on the generation status (done, pending…).
  • Start: time when the report started to generate.
  • End: time when the report ended its generation.
  • Duration: duration in hours, minutes and seconds of the report generation.
  • Available until: time until which the report will be available to download. Once this time is reached, the report will no longer be available on the server.
  • Actions: actions that can be performed over the generated report:
    • Click the Result icon ( 951177.png ) to download it.
    • Click the Remove icon ( 2229162.png ) to remove it from the server.
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