By default, designers are assigned the Process Administrator security for a process model they create. All other actors associated with a process model must be assigned security rights using the Process Model Security dialog box.
Apart from having the necessary security privileges for a process model, users must also have access to the folder in which the process model resides. See also: Process Folder Security
You can access the Process Model Security dialog box (shown below) through the Process Modeler or the Processes tab.
When viewing the Process Model Security dialog box, configure the process model security by selecting the desired security setting for the users or groups listed. The rights for each security setting are listed in the table below.
|Start the Process Model||X||X||X||X||X|
|Star the Process Model||X||X||X||X||X|
|View the Process Model||X||X||X||X|
|View Process Model Reports||X||X||X||X|
|Add Attachment/Note to a Process Model||X||X||X|
|Override Task Assignment (whether or not reassignment is allowed)||X||X||X|
|Edit the Process Model||X||X|
|Save the Process Model||X||X|
|View the Process Model Documentation||X||X|
|View User/Group Security Rights Assigned for a Process Model.||X|
|Change User/Group Security Rights Assigned for a Process Model.||X|
|Delete Process Model||X|
|Override a Lock Placed on the Process Model||X|
|Publish the Process Model||X|
|Remove Attachment/Note from a Process Model||X|
If a user or group is assigned to Deny security rights, they cannot perform any action associated with the process model.
The other options available through the toolbar in the Process Model Security dialog box are listed in the table below:
|Select all/none of the users in the list.||Clicking this button allows you to either select all or none of the users/groups listed on the process model security dialog box. When all users/groups are selected, you can set process model security for all users and groups simultaneously.|
|Remove users and groups from the list.||Select all users and groups that you want to remove and click Remove. To select multiple users and groups, press and hold the <Ctrl> key.|
The Process Model Security Toolbar allows administrators to add users or groups to the process model role map.
To do so, complete the following:
Best Practice: We recommend using groups for managing process model user rights.